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International Musicians Seminar



6 months initially
2 days per week
Pro rata salary £30,000

Based at our office in Waterloo, London

Closing date and time for applications: 12noon 12th June 2020
Interviews will be held virtually in the week of: 29th June 2020

If you have any queries about the role please do not hesitate to contact Hannah Morrow on Please note the office is closed during the week of 25th May, but we will respond to any enquiries asap during the week of 1st June.

IMS Prussia Cove

IMS Prussia Cove is a charitable organisation dedicated to music-making at the highest level. We bring musicians from across the world to study, rehearse and perform together in a remote part of Cornwall, providing outstanding opportunities for emerging young artists and offering continued inspiration to world-class performers throughout their careers. Regular public concert series bring live performance of the highest calibre to West Cornwall, while other concerts and events throughout the year reach audiences across the UK. Our outreach and education projects engage and inspire young people and new audiences in Cornwall and the South West.

Our archive project

In 2022, IMS Prussia Cove will celebrate our 50th anniversary. This offers a timely opportunity for us to celebrate and share our story, and one of the ways we’d like to do this is by creating a properly organised and accessible archive from the unique materials which form a record of our heritage. Our artistic programme and talent development has been influential across the world, and while our history is rooted in the landscape and communities of West Cornwall, it also plays an important role in the UK’s wider cultural heritage. This archive project will help us to articulate the impact and value of our work over the last 50 years, as well as preserving and making available to the public a wealth of archive materials.

The collection includes materials from the organisation’s establishment in 1972 to the present day, including records and early correspondence from staff and Board members, administrative papers, marketing materials, publications, recordings and information about participants. These materials need cataloguing so that we can transfer the collection to an archive office where it will be properly stored and publicly accessible. We also have a large selection of photographs, a small number of which have been identified with the assistance of volunteers and staff. The archivist will be responsible for overseeing volunteers who can help to identify the remaining photographs, through drop-in sessions (lockdown restrictions allowing) and online engagement. Ultimately, we will also digitise relevant materials to create an online exhibition and searchable archive database for a new heritage section of our website. As we approach our 50th anniversary, we also plan to develop a range of public engagement activities, likely to include a ‘travelling heritage’ exhibition to be exhibited in Cornwall and London, community engagement events and a publication celebrating 50 years of IMS Prussia Cove.

Job description

The Archivist will take charge of the collection, establishing systems and cataloguing the collection, aided by an initial box list. You will need to establish procedures for the archive, manage potential new additions and undertake the full range of archival duties. As part of this work you will need to work with our team of committed volunteers and former participants to identify the photographs and to start to develop plans for the subsequent sections of project.  As the sole archive professional you will need to advise the organisation, Trustees and volunteers on a range of issues, including future planning for digitisation, online access and public engagement with the collection.

For this role you will need to be able to work independently, with the knowledge and experience to enable you to establish archival cataloguing systems and processes. This role also requires experience of engagement activities such as working with volunteers, creation of website copy and use of social media. As for all the roles in this small organisation you will need a willingness to support the work of the organisation in all areas.

Our office is based in London (near Waterloo), and your days/times will be flexible, to be agreed with the General Manager. It may be that during our return to work following Covid 19, you will mainly be working in our offices alone, as we manage the office space safely. We may need you to visit Cornwall at some stage, to be discussed to suit all parties. All travel/accommodation will be provided/reimbursed.

Duties will include -

- Taking overall responsibility for management of the Archive.
- Establishing systems and undertake the cataloguing of archival material.
- Managing the physical and environmental storage conditions for the Archive.
- Developing the archive by gift, acquisition, exchange, loan or recording as appropriate working with key individuals and private donors.
- Developing the Archive by ensuring that records continue to be captured and preserved.
- Working with the rest of the team to support the development and delivery of engagement opportunities connected to the archive including publicity and social media.
- Managing volunteers and interns working on the Archive.
- Developing policies and procedures for the Archive, as appropriate.

Person specification 

- MA/Diploma in Archives and Records Management or experience in a professional archive role which has provided similar knowledge.
- Experience of working as a professional archivist.
- Experience of cataloguing to ISAD(G) and familiarity with a variety of cataloguing tools.
- Knowledge of the principles of conservation and handling.
- Good written and oral communication skills.
- Self-motivated and able to organise time, balancing short term and longer-term objectives according to agreed priorities.
- A passion for communicating the past to diverse audiences.
- Committed to professional development.
- This position requires some heavy lifting (training and/or adjustments can be provided if required).

- Knowledge of and passion for classical music, or other areas of the arts.
- Experience of devising ways to increase access to and appreciation of archives.
- Experience of projects that develop archives, e.g. Heritage Lottery Funded projects.

Conditions of employment

The post of part-time Archivist will initially be for 6 months from the start of employment. Remuneration will be £30,000 pro rata, paid monthly. Holiday entitlement is 5 weeks per year pro rata, to be taken during the year and to be agreed with the General Manager. Accrued pay, sick pay and pension contributions are as the statutory requirement. Termination of employment requires four weeks' notice from either side.

Application details

Please send to
- a current cv (no more than 3 pages),
- a covering letter indicating how your skills and experience relate to those which we state above,
- the names and contact details of two referees, including your most recent line manager. Referees will not be approached without your prior permission.

We strongly advise that applications are submitted as soon as possible as we may not be able to consider applications that are received after the closing time and date.